The credit card machine will be set-up at the February 21, 2012 GMM for those that would like to pay by credit card, this is preferred if paying by credit card because JLSB gets charged a lower merchant processing fee for credit cards that are swiped rather than manually entered (payments received online are considered manually entered).  You can also remit payments by check to Kylie Johnson, Treasurer-Elect at the GMM.

Ask your boss for permission and pick a date for collection of items. Post the 2012 Rummage Roundup Donation Drive Flyer to advertise or send out an email to spread the word!

Remind participants that their donations are tax-deductible. Have them complete a JLSB Donation Form.

2) Grants for 2012/2013: Three (3) grants at $2,000 each – Total of $6,000

3) New Program: Partner with Second Harvest of Brevard and a “Community Center”  in Brevard County to provide families of children in a specific grade or age range boxes of food twice a month.  We have guidance from Junior League of Greater Orlando (JLGO), they started a very similar program last year and we have already been in contact and visited one of their events.               

Specifics of New Program for 2012/2013:          

Research:

Request an Ad-Hoc Committee for the remainder of 2011/2012 League year to research Community Centers (used as a general term) in Brevard and corroborate with Second Harvest of Brevard.  Research would focus on finding a partnership with said community center that would be an appropriate fit for this program and with JLSB.  Research would also focus on determining grade/age range to offer program based on need.  There will parameters to work with as far as budgets, etc. (see below), Ad-Hoc Committee will be given full details of parameters and what to research from CRPD and the Board.                 

We will also need to come up with a catchy name for our program and members to volunteer for the Ad-Hoc Committee, preferably members that are interested in being on the program committee for the 2012/2013.               

Research would carry on at the beginning of 2012/2013 League year through December 2012 – giving us approximately one year to fully research and develop/confirm partnerships and prepare for the Program to start in January 2013, corresponding to the second semester of the school year and ending May 31, 2013.                       

We have a lot of information from JLGO regarding how they chose the community center they work with, Second Harvest, food costs and the number of volunteer hours needed – we will NOT be reinventing the wheel or starting from scratch with this new program.          

Preliminary budget:       

Serve approximately 35 “boxes” twice a month = 70 boxes total               

Boxes cost approximately $17 per box (total of $34 per “family” per month) – Purchase food in bulk from Second Harvest.  Food is nonparishable and will need to be stored – Second Harvest may store for us if we buy in bulk.    

Approximate cost for program for January – May 2013 (5 months) is $5,950          

Request Budget of $6,500 for 2012/2013 League year to ensure we have enough money for program.   

JLSB Time (Volunteer) Requirements:     

The following is from JLGO and what they did:  

Food is put in to boxes at the Second Harvest warehouse.  Working in an assembly line, 15 ladies can pack all of the boxes for an entire year (in our case it will be for 5 months for 2012/213) in one DIAD along with the committee members – so say a total of 20-25 members.  JLGO had the Provisionals complete the DIAD which gave the program committee members a chance to get to know them better and for the Provisional class to see the program first-hand. 

Food boxes are stored in the Second Harvest warehouse on palettes ready to go for the entire year and Second Harvest delivers the boxes once a month to us or the community center.  So, if the boxes are given out twice a month, say the first and third Wednesday of each month, the third Wednesday’s boxes will need to be stored by us, or the community center we partner with for a couple weeks.      

Program Committee would visit the community center twice a month for educational, etc. portion of the program to work with the children and their parents and give food boxes.  Again, this is using the example of the first and third Wednesday of each month – the specifics will be determined during the research phase.  Each visit would be approximately 2-3 hours, specifics would be nailed down during research phase.  Also, need to consider that we will most likely be working with a center that provides after school care, so committee members may have to be at the center before 4pm and then be there to include parents after 5pm.        

Propose that the committee has around ten members to ensure that at least five members are at each visit – could possibly take turns so that each member on the committee goes once a month, except that the children and parents like familiarity and members should get to know all in the program too.             

RECAP of total program/grant budgets for 2012/2013:                   

KITK                                     $3,500

New Program                       $6,500

Grants                                  $6,000

Total for 2012/2013              $16,000